General information for concert and event promoters


The Bramall Music Building is regarded as one of the best concert and event venues in the West Midlands.

Opened in June 2012, the Bramall Music Building provides a 420-seat auditorium for music, opera, drama and prestigious lectures as well as state-of-the-art rehearsal and practice rooms and recording facilities.

Completing the university’s central, crescent-shaped Aston Webb Building, the inspiration for all subsequent ‘red brick’ universities and a landmark of the University and the city of Birmingham.
 

Applying for a concert date
To apply for a concert or event date, please contact Frances Mann on f.m.mann@bham.ac.uk with full details of the concert or event, your full contact details and preferred dates.

 

Essential information
 

Contracts
The Promoter of the concert is the person who signs the contract and has overall responsibility for it. Please make yourself aware of these contractual obligations before signing up to hold an event in the Bramall Music Building.

Please also inform all those connected with the concert of any relevant information from this page and from the contract document itself. Where an asterisk appears (*) this indicates a potential charge. More details can be obtained from the Bramall Music Building management team on 0121 415 8400.

After a date has been confirmed in writing by the promoter, two copies of the contract will be sent. Both copies of the contract must be signed and returned together with the deposit.

Other charges will be deducted from the final account. All monies are to be paid to the university of birmingham in sterling and any bank charges due from foreign cheques or drafts are to be paid by the promoter. An additional 10% may be levied for late payment of the deposit.

Once the contract has been signed, the promoter is financially liable for all charges relating to the concert or event. It is the promoter’s responsibility to take out insurance to cover charges due in the event of a cancellation.

 

Visas
It is the responsibility of the promoter to obtain the appropriate permissions to enter and work in the uk. Information is available by visiting the UK Border Agency website.

 

Performing rights society fees
Promoters will be charged 4.8% (*) on net box office income for programmes containing copyright works / editions - subject to PRS tariffs.

 

Programme applications
Programme applications are dealt with in order of receipt.

 

Audience capacity
420 in standard configuration

 

Stage
Approximate 18m wide x 11m deep stage area.
The Elgar Concert Hall stage area can be varied in a number of ways from the maximum stage area down to a minimum stage area of approximate 11.5m wide x 4m deep stage area. Please be aware an extra cost and time to implement the changes may need to be considered: also see the auditorium diagrams in the image gallery.

 

Stage equipment

  • Two lecterns
  • Top table as required
  • Seating of full orchestra
  • 70 music stands
  • Orchestral risers available
  • Choir stall system seating 200
  • Stock of drapes
  • 13 amp, 16 amp and 63 3 phase power supplies available

 

Hall acoustics
The acoustic properties of the hall are extremely good - and can be further enhanced by the deployment of certain acoustical control elements within the hall: full details are available on request.

 

 

Instruments
One Steinway “D” concert grand piano can be supplied at an additional cost.

 

Sound
The Elgar Concert Hall is equipped with a flown PA system consisting of left, centre and right clusters to providing even coverage thought the hall.     

The concert hall is equipped with a Roland M-300 mixing console with multiple I/O boxes available. 

Simple live recording is available on request and presented in either Wav or MP3 formats.

  • 32 input mixing console
  • 2x handheld radio mics
  • 2x tie clip radio mics
  • 8x top table mics
  • 2x lectern mic kits
  • CD playback
  • PC audio


 

Lighting

  • ETC Element control desk
  • Independently controlled white spot lights for soloists.
  • Even white coverage fixed focus wash lighting for stage area.


 

AV
The Elgar Concert Hall is equipped with a Christie HD 10K Projector and flown 16ft by 9ft (16:9 ratio) rear projection screen.

Note: additional equipment and musical instruments can be supplied upon request, subject to additional charges. A more detailed comprehensive technical specification is available on request. All technical requirements to be confirmed 10 working days prior to the event start to guarantee availability

 

Technical support
One technician is available for up to 9 hours included in each rental day booked. An additional 3 hours of overtime can be worked taking the total maximum shift duration to 12 hours. The cost for the additional hours is £30.00+vat per hour.

Technician requirements over the above are charged at the standard day rate of £300.00+vat per technician for a maximum of 12 hours per call.

Bramall technical staff are required to be in the venue throughout tenancy of the elgar concert hall. Casual stage hands are charged at £10 per hour with a minimum 4 hour call.

 

Disabled facilities
The concert hall is fully accessible for visitors and performers with disabilities.

 

Additional facilities

  • Foyer areas and bar
  • Cloak room: guests pay £1 per item: pre-booking of this facility is required 10 working days in advance
  • 2 dressing rooms with separate shower and toilet facilities available by prior arrangement


 

House staff
The Bramall Music Building provide a duty manager throughout the evening. Ushers are also provided. Ushers can sell programmes if required, for a 10% commission on gross total sales, please let us know if this is the case. (*)

 

Rehearsals
Access for set-up and rehearsal is generally from 2pm on the day of the concert. However, please contact the venuebirmingham team for further information, or for an extension to the booking time.

 

Pre-concert talks
Pre-concert talks can be held in the hall from 6.30pm-7.00pm for 7.30pm concerts: please advise on this at time of booking.

 

Facilities for disabled patrons
Bramall is accessible to wheelchair users. There is a lift to serve the different levels of public space and concert hall levels. There are adapted toilets on the public floorsof the building. There is also access for disabled performers to gain access to the stage level.

Wheelchair users should contact the box office so that tickets can be allocated in suitable positions.

There are parking bays reserved in chancellors court for disabled badge holders. Guide dogs are permitted in the hall.

 

Recording
Provided that arrangements comply with safety regulations and that the request is made on the concert/events schedule, the following recordings of the concert can be made:

  • Private recording (*) (including use of the control room (*) if required).
  • Commercial recording of concert (*).Broadcast of concert by bbc, classic fm etc (invoiced direct to the recording company) (*).


Bramall Music Building does not provide any recording equipment, but for private recordings we can provide contact details for recording engineers. On no account are private recordings to be put to commercial use without liaison between Bramall and the recording company and agreement on the appropriate facility fee. This also applies to photography and video (see below).

 

Photography, video filming of rehearsal & concert
Photography and videoing are only permitted with permission from Bramall Music Building and are to be requested on the concert/event schedule (*). On no account is the operator to move around during the concert and in the case of photography, take photographs during the performance. Photographs may only be taken during audience applause. Arrangements must comply with safety regulations. Violation of the above rules will result in loss of facilities. Tv and filming of concerts are not permitted unless agreed with bramall management.

 

Promotional displays / sale of CDs, books
A small display or point of sale may be arranged.

 

Delivery and collection of instruments
Delivery and collection times for all instruments and equipment (e.g. Percussion, harpsichord, recording and amplification equipment) must be requested on the concert/event schedule.

Instrument tuning times must also be requested on the concert schedule. Any alteration of timings must be agreed with the management otherwise access cannot be guaranteed.

Firms and promoters supplying instruments should provide sufficient manpower to move them in and out of the hall: bramall staff cannot assist. All instruments and equipment should be removed immediately after the performance in order to avoid a storage charge.

 

Resident instruments
A Steinway model ‘D’ Concert Grand Piano is available for hire and will be tuned on the day of the concert. An upright rehearsal piano is available, without charge, for use in the dressing-room area only. The lid is not to be removed. Preparation, change of pitch or unconventional playing of the piano is not permitted. Please contact us if you require a tuner stand-by service during a concert, or a pre-rehearsal tuning.

During summer 2014, an organ will be installed in the Bramall Music Building. Further details will follow about this instrument. Please enquire if you wish to hire the organ or any other instruments as part of your booking details of which must be contained in the Concert/Event Schedule.

 

Box office
Bramall Music Building has the facility to sell tickets in advance through our ticketing agent – Performances Birmingham Ltd. An on the day box office outlet is also available as part of this service, full details of charges and commissions are available upon request.(*)

 

Tickets for collection
All tickets for collection before the concert, including press and guest tickets, will be left at the boxoffice at least one hour before the performance.

 

Leaflets posters and programmes
The promoter is responsible for producing leaflets, posters and programmes. The programmes may serve as the publicity leaflet provided that all required wording is included. Proofs of all publicity material and programmes must be submitted to the bramall management for approval. Please note that failure to comply with these regulations may result in the loss of display facilities.

The following wording must be included in full on all advance publicity:

Bramall Music Building, University of Birmingham, Edgbaston, Birmingham. B15 2TT.

 

Costa coffee in the foyer is open from one hour before the advertised start time of any concert / event for drinks and light snacks

The following wording must be included in full in the concert programme, or on the advance publicity if this also serves as a programme:

 

Interval - 20 minutes
In accordance with the requirements of the University of Birmingham persons shall not be permitted to sit or stand in any aisle.

The taking of photographs and use of recording equipment is strictly forbidden without formal consent.

Smoking is not permitted.

Refreshments are permitted only in the foyer.

Please ensure that all digital watch alarms, pagers and mobile phones are switched off.

During the interval and after the concert the costa coffee is open for licensed refreshments.

Box office tel: 0121 345 0492. Website: www.birmingham.ac.uk/bramall

 

Advertising
Promoters are advised to use all possible available means to promote their event.

 

Public transport
The Bramall Music Buildingis just three miles from the centre of birmingham and is easily accessible by car, bus and train.

  • By car:
    Take the a38 (bristol road), turning onto edgbaston park road. Parking is available in the university’s south car park, with the bramall is situated on the main university campus, five minutes’ walk from the car park.
  • By bus:
    Nos 61 and 63 leave the city centre (broad street or navigation st). The bus stops at the bottom of navigation street (ask for the university). The number 98 also leaves the city centre from colmore row, and stops on edgbaston park road.
  • By train:
    University station is a five minute walk from theBramall Music Building on the campus. Trains leave new street station regularly and take approximately 10 minutes.
    Check train times and buy tickets at www.londonmidland.com



 

Car parking
Visitors to campus are requested to park in any of the 3 pay & display car parks as well as the new multi-storey pay on exit known as the North East Car Park. Locations are:

  • North East Car Park (access via Pritchatts Road) Sat Nav Postcode B15 2SA
  • North Car Park (access via Pritchatts Rd) Sat Nav Postcode B15 2SB
  • Pritchatts Road Car Park (at the junction with Vincent Drive) Sat Nav Postcode B15 2QU
  • Grange Road Car Park (Main Campus) Sat Nav Postcode B15 2TT (for access to the campus)


The first three car parks above are peripheral car parks and can be accessed without entering the main campus. Visitor charges are:

  • Up to 1 hour £2.00
  • 1-3 hours £3.00
  • 3-5 hours £4.00
  • 5-8 hours £6.00

Also see our maps and directions page for more travel information.

All of the information on this page is available to download as a PDF.

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